PropMIS

PropMIS is an AI-powered HOA management platform built specifically for property management companies and self-managed boards. It was created by an engineer who served on HOA boards long enough to understand that the software should not be harder than the job itself. PropMIS replaces fragmented payment systems, uncoordinated vendor management, and board decisions without audit trails with a single, unified portal that brings dues, resident records, documents, announcements, meetings, vendor work, board workflows, and resident communication into one place. The platform is designed to reduce manual follow-ups, improve transparency for boards and residents, and make daily community operations easier to manage. With AI-assisted tools for summaries, notices, document questions, and workflow support, management teams can save time, stay organized, and provide a better resident experience without adding more complexity. PropMIS is currently onboarding early-access communities across the United States and offers 45 days free for new users. The platform includes seven integrated modules covering AI Answers, Payments, Violations, Vendor Bids, Board Decisions, Amenity Booking, and a Resident Portal. Every role is covered, and nothing is bolted on. PropMIS offers one platform at one price, whether you manage one community or ten, with AI included in every plan at no additional cost to management companies.

AI Manager Briefing

Every morning, PropMIS AI scans every payment, violation, and work order overnight and tells you exactly what needs your attention right now. The briefing highlights overdue payments, pending bid reviews, and communities that are all clear. It scans payments, violations, and work orders across your entire portfolio so you never miss a critical update. This feature reduces the time spent manually checking each community and ensures you focus on what matters most each day.

Resident AI Document Q&A

Residents get instant answers from their actual community documents including bylaws, CC&Rs, and meeting minutes. When a resident asks a question like Can I paint my garage door, the AI searches the governing documents and provides a precise answer with source citations. Management companies can offer AI access as a billable service with per-community usage tracking. Built-in per-community usage metering tracks every AI query, and you can set overage thresholds, generate monthly usage reports, and bill communities for what they consume.

Payments That Match Reality

PropMIS integrates Stripe online payments with AutoPay, and late fees are applied automatically. You can use Stripe when you want it or manual payments when you do not. Every payment lands in the same per-unit ledger, ensuring accurate accounting across your entire portfolio. This eliminates the chaos of managing multiple payment systems and provides residents with a simple, reliable way to pay their HOA dues every month.

Vendor Marketplace and Fast Onboarding

PropMIS allows you to post RFPs so vendors can compete with transparent pricing that you can compare side by side. You can track work orders, compliance documents, insurance certificates, W9s, and licenses with expiry alerts. You know every vendors status before you assign work. This feature streamlines vendor selection, ensures compliance, and reduces the administrative burden of managing multiple contractors across different communities.

Property Management Companies Managing Multiple Communities

For property management firms overseeing one or ten communities, PropMIS provides a single portal to manage all operations. The AI Manager Briefing scans every payment, violation, and work order across all communities overnight, highlighting exactly what needs attention. This eliminates the need to log into multiple systems or manually check each community, saving hours of administrative time every week. Management companies can also offer AI services as a new revenue line at zero additional cost to themselves.

Self-Managed HOA Boards

Self-managed boards can use PropMIS to replace fragmented payment systems and uncoordinated vendor management. The platform provides complete audit trails for board decisions, approval workflows for work orders and bids, and role-based access with clear permission boundaries. Boards can track every approval, payment, and notice, ensuring transparency and accountability. The AI resident Q&A feature also reduces the number of repetitive questions board members have to answer manually.

Resident Communication and Support

Residents benefit from the AI-powered document Q&A that gives them instant answers from actual community documents. They can ask questions about painting garage doors, parking rules, or pet policies and receive precise answers with source citations. The resident portal also provides access to amenity booking, payment history, and community announcements. This reduces the burden on management and board members while improving the resident experience.

Vendor Management and Compliance

Property managers and boards can use PropMIS to streamline vendor onboarding and compliance tracking. When work is needed, they can post RFPs and receive competing bids with transparent pricing. The platform tracks W9s, insurance certificates, and licenses with expiry alerts, ensuring every vendor is compliant before work begins. Work orders, compliance documents, contracts, and invoices are all tracked in one place, eliminating the chaos of managing vendor paperwork across different communities.

What is PropMIS and who is it for?

PropMIS is an AI-powered HOA management platform built for property management companies and self-managed boards. It brings dues, resident records, documents, announcements, meetings, vendor work, board workflows, and resident communication into one simple portal. It is designed for anyone managing one community or ten, replacing fragmented systems with a unified solution that includes AI built in from day one.

How does the AI feature work in PropMIS?

PropMIS includes multiple AI features. The AI Manager Briefing scans every payment, violation, and work order overnight and tells you exactly what needs attention. The Resident AI feature allows residents to ask questions about community documents and receive instant answers with source citations. AI also assists with drafting notices and providing workflow support. All AI features are included in every plan at no additional cost to management companies.

Is PropMIS secure and reliable?

Yes, PropMIS is built with security, transparency, and reliability in mind. Payments are powered by Stripe, ensuring secure HOA dues and vendor payments. The platform provides a full audit trail for every approval, payment, and notice. Role-based access with clear permission boundaries ensures that only authorized users can view or modify sensitive information. Vendor compliance tracking with expiry alerts ensures you always know the status of your contractors.

How does pricing work for PropMIS?

PropMIS offers one platform at one price, whether you manage one community or ten. AI is included in every plan at no additional cost. Management companies can offer AI services to communities as a managed service, creating a new revenue line at zero additional cost. Built-in per-community usage metering tracks every AI query, and you can set overage thresholds, generate monthly usage reports, and bill communities for what they consume. PropMIS is currently offering 45 days free for new users joining early access.