WriteToMail

WriteToMail is an innovative solution designed to automate the process of sending physical mail for modern law firms and businesses. By eliminating the tedious tasks of printing, folding, stuffing, and mailing letters by hand, WriteToMail allows users to send letters and postcards in mere seconds, directly from Clio or through its user-friendly web dashboard. This platform is tailored specifically for legal workflows, streamlining the creation and distribution of essential documents such as client intake letters, demand letters, retainer agreements, court filings, and bulk marketing campaigns. With native integration into Clio, WriteToMail effortlessly pulls contact data, ensuring accuracy and efficiency. Each piece of mail is professionally printed, addressed, and dispatched via USPS, including options for certified mail that come with electronic return receipts. The platform also includes valuable features like address verification, tracking, and delivery confirmation for each mailing, enhancing the overall user experience and providing peace of mind.

Automated Letter Generation

WriteToMail simplifies the letter creation process by allowing users to describe their message in plain English, which the AI then transforms into a polished, professional draft within seconds. This feature drastically reduces the time spent on writing letters.

Customizable Visual Editor

With WriteToMail's visual editor, users can personalize their letters by fine-tuning fonts, styles, and wording. This feature ensures that every letter maintains a professional appearance and aligns with the sender's branding.

Efficient Bulk Mailing

For those needing to send out large volumes of correspondence, WriteToMail enables users to upload a CSV or Excel file, automating the personalization, printing, and mailing of each piece. This is especially useful for marketing campaigns or client outreach efforts.

Secure and Compliant Operations

WriteToMail partners with a SOC 2 Type II and HIPAA compliant mail provider to ensure that all letter content is handled securely. User data is encrypted and only accessible through their accounts, guaranteeing privacy and confidentiality.

Legal Document Dispatch

Law firms can utilize WriteToMail to send critical legal documents such as demand letters and cease and desist notices. The platform's integration with Clio allows for seamless contact management, ensuring timely communication with clients and opposing parties.

Client Engagement Campaigns

Businesses can leverage WriteToMail for bulk mailing campaigns aimed at re-engaging previous clients or reaching out to potential customers. The automation of personalized messages helps in maintaining relationships without the manual effort.

Court Filing Notifications

WriteToMail can be used to send notifications regarding court filings to clients, ensuring they are kept informed about important legal proceedings. This helps in fostering transparency and trust between legal professionals and their clients.

Marketing Materials Distribution

Companies can efficiently distribute marketing materials, including postcards and promotional letters, through WriteToMail. The platform's mass mailing capabilities ensure that marketing efforts reach a wide audience while saving time and resources.

How much does it cost to send a letter?

Each letter sent through WriteToMail includes printing, the envelope, and USPS First-Class postage. Volume discounts are available for bulk mailings. The Business plan is priced at $20 per month, with metered billing based on usage.

How long does delivery take?

Letters are typically printed and mailed within 1 to 2 business days. Once dispatched, USPS First-Class Mail usually delivers within 5 to 7 business days, making the total time from submission to mailbox approximately 6 to 9 business days.

Where can you deliver?

WriteToMail facilitates delivery to all U.S. addresses using USPS First-Class Mail. This broad coverage ensures that users can reach their clients and contacts nationwide without restrictions.

Is my letter content private?

Yes, all letter content remains private. WriteToMail utilizes a secure facility for printing with a mail partner that complies with SOC 2 Type II and HIPAA standards, ensuring that your data remains encrypted and confidential.